WRMS - Water Refill Management System
Empowering Railway Operations with Seamless Water Management
Introduction
The Water Refill Management System (WRMS) is a comprehensive web-based platform designed to streamline the water refilling process for trains. By incorporating role-based access control, real-time monitoring, and automated reporting, WRMS enhances operational efficiency for railway staff. Key users like Contractors, Supervisors, Station Managers, and Railway Admins are given specific roles and permissions to ensure smooth task management and accountability. Through features like documentation upload, train selection, and daily reporting, WRMS ensures a reliable and transparent water management process.
Objective
The primary objective of the WRMS is to provide a digital solution that simplifies and automates the water refilling tasks for trains. It aims to:
- Streamline Water Refilling Operations : Improve the coordination and tracking of water filling activities for trains.
- Enhance Accountability : Provide visual documentation and task updates to ensure that all steps in the refilling process are completed accurately.
- Facilitate Role-Based Access : Assign specific roles with corresponding permissions to ensure each user interacts with the system according to their responsibilities.
- Provide Real-Time Monitoring and Reporting : Enable timely updates, notifications, and report generation to keep all stakeholders informed.
Advantages
- Enhanced Efficiency : Automates the water refilling process with real-time status tracking and visual documentation uploads.
- Role-Based Access Control : Ensures that users can only access features relevant to their roles, reducing errors and increasing accountability.
- Improved Communication : Real-time notifications and alerts keep everyone updated on task status, reducing delays in critical operations.
- Comprehensive Reporting : Allows users to generate and send daily, weekly, and monthly reports with options to include high-quality images for better transparency.
- Customizable and Scalable : The system is scalable to accommodate multiple stations and trains, with features like access to multiple stations and user role management.
- Streamlined Task Management : Supervisors can track and update task status, ensuring all refilling tasks are completed accurately and efficiently.
App Interface and Features
User Registration and Role Assignment
- Registration FormCollect essential details: Name, Email, Contact Number.
- Role Assignment during registrationRoles: Contractor, Supervisor, Station Manager, Railway Admin, Officer (e.g., PPTA, PNBE) for specific stations.
- Permissions and Access LevelsDefine distinct permissions for each role to ensure secure and relevant access.
User Dashboard
- Personalized DashboardTailored interface based on user roles.
- Home Page SelectionTrain Selection: Choose the train number to work on.Date Selection: Select the specific date for uploading documentation.
Profile Management
- Profile UpdatesAllow users to update personal information and change passwords.
- Admin ControlsAdmin users can manage roles and permissions of other users.
Documentation Upload and Management
- Individual Coach UploadUpload images and videos for each coach separately.
- All Coaches UploadOption to upload a single video encompassing all coaches.
- Comments and SuggestionsProvide a section for users to add contextual comments or observations.
Water Level Monitoring
- Status IndicatorsOverflowing,Partially Filled, Fully Filled, Not Filled, NA (Not Applicable)
- NA SelectionIndicate tasks that couldn’t be completed.
Task Management
- Mark as CompletedSupervisors can update task status once all actions are fulfilled.
- Submit TaskFinalize the task within the system.
Train Information Management
- Train DetailsAdd train name and number.
- Coach DetailsSpecify and update the total number of coaches per train.
- Select Train NumberChoose the train to update.
- Add/Update Coach NumbersMaintain accurate and up-to-date train information.
Verification and Monitoring
- Train Departure VerificationCheck the number of trains departed from a specific station on a particular date.
- Water Filling Status CheckVerify if all coaches were filled with water on the selected date.
Reporting Features
- Report TypesDaily, Weekly, Monthly Reports
- Report FormatsPDF with options for high-quality or low-quality images, or without images.
- Report OptionsMail Reports & Download Reports (Daily, Weekly, Monthly (with or without images)).
Additional Station Management (Leave Management)
- Requesting Access to Another StationSupervisors and Contractors can request access to another station (PNBE or PPTA) for a specified time period.
- Approval ProcessRailway Admin reviews and approves or denies access requests.
- Access GrantedApproved users can perform tasks at the additional station during the specified period.
Extra Features
- Real-Time NotificationsAlerts when water refilling tasks are due or completed.
- Multi-Language SupportAllow users to interact with the system in their preferred language.
- Role-Specific Training ModulesProvide modules to help users understand their responsibilities and navigate the platform.
- Arrival Notification SystemNotify users when a train is about to arrive to prepare for water refilling.
- Instant Water Filling AlertsInform users of current water filling status.